Your entire workforce. One source of truth.
Employee records, documents, e-signatures, onboarding, recognition, audit & compliance.
From $250/mo flat · 14-day free trial · no credit card required
- 100%
- Barbados-compliant records
- <5 min
- Average onboarding time
- 256-bit
- Encrypted document vault
Everything Core HR does.
10 capabilities, all included at one flat monthly price — no add-ons, no surprises.
Employee records
Every employee in one searchable directory — contacts, role, department, manager, history.
Document vault
Permissioned storage for IDs, contracts, certificates — upload once, retrieve forever.
E-signature contracts
Generate employment contracts from templates and send for legally-binding e-signature.
Onboarding checklists
New-hire workflows that run themselves — forms, NIS registration, uniform fitting, Day-1 countdown.
Rewards & recognition
A peer-to-peer recognition feed where kudos compound into culture — without spreadsheets.
Immutable audit trail
Every meaningful action is SHA-256-chained. Hand it to an auditor and you're done.
Benefits administration
Track health plans, pension enrolments, and allowances against each employee record.
Email notifications
Branded email alerts for contracts, recognitions, and document expiry — no third-party tool needed.
- Day 1
- Productive from
- 0
- Paper contracts to file
- ∞
- Documents per employee
- SHA-256
- Audit log integrity
Onboarding that runs itself.
Most teams lose a new hire's entire first week to paperwork and chased signatures. BIMHR turns Day 1 into a checklist that the system drives — not you.
- Auto-enrol every step. Forms, NIS registration, bank details, uniform fitting — each task has an owner and a due date.
- Day-1 countdown. New hires see a live progress bar from the moment their contract is signed.
- Document collection built-in. Passport, NIS card, health-screen certificate — uploaded straight into the vault, never emailed.
- Manager handoff, automatic. When onboarding completes, the manager gets notified and the employee appears on the roster.
- Compliant by default. Every step is logged in the audit trail — defensible under any Barbados labour inspection.
Recognition that compounds culture.
Barbados hospitality teams live and die on morale. A peer-driven recognition feed turns daily effort into a visible, measurable culture signal — no HR intervention required.
- Peer-to-peer kudos. Anyone can recognise anyone — with a value tag (teamwork, hustle, guest-first).
- Public feed. Recognition lands on a shared wall — visible to the whole company or scoped to a department.
- Tie to rewards. Attach points that roll up into monthly recognition awards and pulse-survey inputs.
- Zero admin overhead. No approval workflow — recognition is a free-action, by design.
Every document. One secure home.
Paper folders and shared drives leak. The BIMHR vault is permissioned, encrypted, and audited — built for Barbados' Data Protection Act expectations.
- 256-bit encryption at rest. Every file is encrypted before it touches disk — only authorised roles can decrypt.
- Role-based access. HR sees everything; managers see their team; employees see their own files only.
- Expiry tracking. Driver's licences, food-handler certificates, contracts — flagged before they lapse.
- Full access audit. Every view, download, and edit is recorded against the user and timestamp.
- Searchable. Find any document in seconds — by employee, type, or upload date.
Certificates that don't expire silently.
A lapsed food-handler certificate can shut down a restaurant kitchen overnight. BIMHR tracks every certificate and flags the expiry before it bites.
- Centralised register. All employee certificates in one place — medical, food safety, driver's, professional.
- 30/60/90-day alerts. Email + in-app reminders before each certificate lapses.
- Manager visibility. Department heads see a red/green status across their entire team at a glance.
- Renewal workflow. Upload the new certificate, the old one is archived, the audit trail records the swap.
Contracts. Signed in minutes.
The old contract dance — print, sign, scan, file, lose — is over. BIMHR generates from a template, sends for e-signature, and files the signed copy back in the vault automatically.
- Template-driven. Define your standard terms once; variables (name, role, salary, start date) auto-populate.
- Electronic Transactions Act compliant. E-signatures carry the legal weight of a wet signature under Barbados law.
- Audit-grade signing trail. IP, timestamp, and signing order recorded for every signature.
- Auto-archived. The signed PDF drops straight back into the employee's document vault — no filing step.
- Renewals tracked. Fixed-term contracts surface a renewal reminder 60 days before expiry.
This Agreement made on 14 July 2026between BimHR Solutions Ltd. (the “Employer”) and Marcus Sealy (the “Employee”).
1. Position. Front Desk Attendant reporting to the Operations Manager.
2. Compensation. BBD $2,800 per month, paid monthly in arrears on the last business day.
3. Hours. 40 hours per week, scheduled by the Employer.
… 8 more clauses …
An audit trail that's actually auditable.
Most HR systems log actions in a database table anyone with admin access can edit. BIMHR's audit log is SHA-256 chained — once written, it cannot be silently altered.
- SHA-256 chained entries. Every entry references the hash of the previous one — tampering breaks the chain.
- Every meaningful action. Payroll approvals, salary edits, contract signings, document views, role changes — all logged.
- Filterable export. Slice by user, action type, or date range and export to CSV for an auditor.
- Immutable by design. Even a super admin cannot rewrite history — only the system appends.
| Time | User | Action | Entity |
|---|---|---|---|
| 14:32:08 | Samantha P. | Approved payroll run | PR-2026-07-001 |
| 14:18:55 | Samantha P. | Modified salary band | L2 Specialist |
| 13:51:02 | Marcus S. | Signed contract | CT-2026-0042 |
| 11:22:40 | Aisha K. | Submitted timesheet | TS-W5-0042 |
| 09:14:01 | System | Sent payslip emails (14) | Batch job |
Email that actually reaches people.
Barbados employees aren't always at a desk — but they all have a phone with email. BIMHR's branded email channel delivers the moments that matter, without a third-party tool.
- Branded templates. Every email carries your company logo, colours, and footer — no plain-text lookalikes.
- Right event, right time. Contract signed, payslip ready, certificate expiring, recognition received — auto-fired.
- Per-employee opt-out. Employees control which channels they receive — without missing compliance-critical alerts.
- Delivered, not spammed. DKIM-aligned and rate-limited so your domain reputation stays clean.
Benefits without the spreadsheet.
Health plans, pension enrolments, travel allowances — Barbados employers juggle a dozen benefit categories per employee. BIMHR tracks them all against the employee record.
- Plan-level enrolment. Define plans once, enrol employees, and let the system carry the cost into payroll.
- Employee + employer split. Contributions split automatically between the two parties on every payslip.
- Lifecycle-aware. Enrolment, change, and termination dates drive when contributions start and stop.
- Visible to the employee. Employees see their own benefits in self-service — fewer HR queries.
“Onboarding a server used to take me three days of paperwork. With BIMHR, they sign the contract on their phone Friday afternoon and they're on the roster Monday morning — fully documented.”
Marsha Browne
Operations Manager, Holetown Hospitality Group, Christ Church
Frequently asked questions.
Barbados-specific answers. If yours isn't here, ask us.
Run your HR like the best employers in Barbados.
Core HR is the foundation every BIMHR module sits on. Start here, add Workforce or Payroll when you're ready — your records, documents, and audit trail come with you.
- E-signature contracts under the Electronic Transactions Act
- Encrypted document vault with role-based access
- Onboarding that runs itself — Day 1 productive, not Day 5
- SHA-256 audit trail that satisfies any labour inspection
Flat $250/mo · no credit card required · cancel anytime · trusted by businesses across the Caribbean on Core Isle HR
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